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Office Manager (M/F/X)

  • Full-time

  • Paris

View all jobs

Office Manager (M/F/X)

  • Full-time

  • Paris

Office Manager (M/F/X)

Yousign is a leading European SaaS player in the e-signature space, mainly active in France, Germany, and Italy. Having anticipated the shift towards paperless long before any European competitors, Yousign helps thousands of sales, purchasing, HR, legal, IT teams to digitalize and automate their contract processes.

Yousign seeks to support SMBs of various sectors through its easy-to-use electronic signature application. It also features a powerful API that is easy to integrate and facilitates adoption by smaller companies. The e-signature company aims to expand its product further up the value chain into document automation, approval management, and additional workflows.

Founded in 2013 by Luc Pallavidino and Antoine Louiset, Yousign has more than 9 000 customers, 3M+ monthly signers, 150+ employees, growing at a x2.5 rate YoY, making it the most performing e-signature scale-up in Europe.

After a successful seed round in 2019 with eFounders, one of the best SaaS seed investors in Europe, the company just closed a $35M Series A round, led by Lead Edge Capital, a tier-1 US based growth investment firm (Algolia, Blablacar, Asana, TransferWise, Toast, ...) to support its ambition of becoming the dominant European player in its category.

Job description:

As an Office Manager & People Assistant, you will join Yousign’s People Team ! This team is made up of 8 people, and is growing fast!

In direct collaboration with the People team, your role will be to ensure that the employees of Yousign work in the best possible conditions. You will participate in the management of offices and the improvement of the working environment, the integration of new Yousigners and the organization of internal events!

Do you want to manage a variety of projects and processes in a fast-paced startup-minded environment?

If you do.....this is the perfect place for you !

 

Your missions:

Office Management :

  • Ensure the various elements of management of the Paris and Caen offices 
  • Manage the orders and their follow-up for our various needs in supplies
  • Follow the budget and invoicing in connection with the accounting department
  • Manage access and administration of service platforms
  • Oversee and manage outsourcing contracts with suppliers where applicable (IT, cleaning, plumber, etc.)
  • Ensure health and safety in the office: emergency procedures, badges, purchase of personal protective equipment covid / sanitary measures...
  • Coordinate operational projects related to the offices in Caen and Paris
  • Provide support for the various needs of employees in terms of travel (train, hotel, ...) and events (organization of meetings, room reservations, restaurant reservations...)

Onboarding/Offboarding :

  • Organize welcome packs for newcomers
  • Coordinate the onboarding and offboarding tasks with the Workplace Experience Manager and the HR Admin
  • Update the organizational charts according to the different changes within our company 

 People Assistant :

  • Assist the Workplace Experience Manager in the organization of various events offered by Yousign
  • Support the team in the animation of the Yousign culture 
  • Assist the HR Admin and the People Manager in HR administrative tasks: prepare various elements of the work contracts, book training sessions for employees, make the link with the OPCO...

Your profile:

If you are a rigorous, very organized and dynamic person who likes to create a positive environment and cultivate links between teams, you are in the right place. 😌

  • You’re a true multi-tasker: you know how to deal with a wide variety of tasks, including those that arrive unexpectedly  

  • Empathy is your middle name, and you have an easy, caring and efficient level of communication

  • Building relationships comes naturally to you, and you’ve a knack for taking care of the people you work with 

  • You are motivated, proactive and autonomous

  • Your level of spoken and written French is impeccable, as is your English  

  • You know (or will know) how to use G Suite, Excel, Slack, AtSpoke ...

 

Why Yousign? 

  • We’re down-to-earth: We all make mistakes. Own your mistakes, share them, learn from them and continuously improve.

  • We trust: Trust is everything - whether that be within our company or with our clients - it’s in our DNA. 

  • We strive for excellence: We set high standards for our colleagues and ourselves. The "extra mile" is shorter when we walk it together 

  • We value joy: We cannot achieve long term success without joy in our work. This journey is not a sprint, but a marathon. 

 

Selection Process: 

If your profile fits our needs, we’ll set up a short phone call with HR to discuss in further detail. 

This will be followed by a 45 minute interview with our People Manager, Margaux Asseline. 

The next step is a Case Study: an opportunity to show us your organisational skills.

Final step, you'll meet again with our People Manager.

 

More About Us: 

https://yousign.com/fr-fr

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